Job Order Detail

Description

Position Overview -THIS IS AN IN OFFICE ROLE

This multi-faceted position is integral to the success of Bridges Health's executive & operations teams. Be the welcoming face of the company while playing a key behind-the-scenes role in coordinating office activities and supporting senior leadership
Provide primary administrative assistance to the President, Vice President, and Executive Director.

Prepare meeting agendas and supporting materials for distribution.
Coordinate executive calendars, meetings, and travel arrangements.
Ensure timely distribution of executive materials and correspondence.
Administration & Front Office Coordination

Serve as the first point of contact for clients, visitors, partners
Greet guests in a professional,friendly manner.
Answer direct incoming phone call, emails, voicemail
Assign work to consultants & coordinate schedules when needed.
Efficiency and an organized front office environment

Manage office supply inventory & purchasing.
Process incoming/outgoing mail, couriers, & emails.
Draft and format documents, letters, memos, and reports.
Maintain electronic& paper filing systems.
Back up electronic files according to protocol.
Coordinate maintenance of office equipment and manage vendors as required.
Assist with accounts payable/receivable processing.
Assist with Customer Invoicing, payrolls
File &code financial documentation per records procedures.
Support financial reporting and administrative accuracy.

Skills & Competencies
Proficiency in Microsoft Office Suite, SharePoint, email platforms, databases, spreadsheets. Strong communication skills, detail oriented, multi tasker, signficant use of memory, discretion and confidential information.