Job Order Detail

Description

Greet and welcome visitors, clients, and employees in a professional and friendly manner.
  Manage the reception area to ensure it is tidy and always organized.
Communication:
  Answer, screen, and direct phone calls to the appropriate personnel or department/building.
  Handle incoming and outgoing correspondence, including emails, letters, and packages.
  Schedule appointments and meetings for Chief and Council, maintaining an organized calendar of events, boardroom and hall bookings.
  Notify appropriate personnel of scheduled meetings and ensure necessary facilities are prepared.
  Check in visitors, issue visitor badges, and notify staff of their arrival.
  Maintain a visitor log for security purposes.
  Provide general administrative support, such as filing, data entry, and maintaining digital records.
  Assist in preparing documents and reports for meetings or presentations.
  Monitor inventory of office supplies and equipment; order replacements as needed.
  Coordinate maintenance and repairs for office equipment.
  Respond to inquiries and provide information about the organizations services and procedures.
  Assist clients and visitors with directions, resources, and information as needed.
  Work closely with various departments to ensure smooth communication and coordination.
  Support colleagues with administrative tasks as necessary.
  Maintain confidentiality regarding sensitive company and employee information.
  Adhere to privacy policies in handling personal data, mail and records.
  Assist in organizing office events and meetings, including logistics such as catering and venue arrangements.
Receive, sort, and distribute incoming mail and packages to the appropriate departments or ind