Job Order Detail

Description

The suitable candidate will be able to perform the following duties:
Coordinate the scheduling of Internal Council meetings, ensuring quorum and availability of members
Prepare, distribute, and maintain agendas, meeting packages, and background documents in advance of meetings
Attend Internal Council meetings to take accurate and confidential minutes
Finalize and distribute approved minutes and follow up on action items as directed
Maintain records of all Internal Council and Elders correspondence and decisions in an organized filing system
Manage calendar and schedule appointments for the COO, prioritizing urgent and strategic meetings
Screen incoming correspondence, flagging items for COO follow-up as required
Provide confidential administrative support to sensitive organizational matters
Coordinate travel arrangements for the COO, Internal Council members and Elders; including flights, accommodations, ground transportation, and per diem tracking
Provide logistical support for off-site meetings, conferences, or events involving the COO or Internal Council and Elders
Maintain confidentiality and handle sensitive information with discretion
Support the coordination of internal events, workshops, or gatherings as requested
Maintain contact lists and ensure accurate records of stakeholders and key partners

The suitable candidate will possess the following qualifications:
Post-secondary certificate in Office Administration, Business Administration, or a related field.
Minimum of 35 years of experience in an executive or administrative assistant role
Experience working with Indigenous governance structures or in a First Nation organization is a strong asset
Strong organizational skills
Excellent written and verbal communication skills
Strong attention to detail and accuracy
Valid Class 5 Drivers License
Must be able to provide a satisfactory Criminal Record Check/Vulnerable Sector Screening and Driver's Abstract