Job Order Detail

Description

The City of Prince Albert is recruiting for the permanent, part-time position of Confidential Secretary in the Mayor's Office. The Confidential Secretary will provide administrative and secretarial support primarily within the Mayor's Office with additional support to the City Manager's Office.
The hours will be a max of 55 hours/2 weeks. The schedule could fluctuate depending on the needs of the office.
MAJOR DUTIES AND RESPONSIBILITIES:
-Superior administrative support to the Mayor, City Council and City Manager's Executive Assistant.
-Calendar management and meeting coordination.
-Planning and execution of meetings and events on behalf of the Mayor,  Council and City Manager.
-Manage office correspondence and time sensitive materials.
-Prepare awards of merit, proclamations, mayor messages and advertisements.
-Maintain records management systems.
-Complete corporate record searches in response to Access to Information requests under LAFOIP.
Respond to a wide range of issues including inquiries received from City Council, stakeholders and the public.
-Compose, edit and distribute correspondence.
-Transcribe meetings.
-Maintain an accurate Bring Forward system for tracking and monitoring deadlines and tasks.
-Coordinate registration, travel and accommodation arrangements.
-Process invoices and expense claim forms.
QUALIFICATIONS:
-Diploma or certificate related to office education and a minimum 3 years related experience.
For a full job description please visit www.citypa.ca