Job Order Detail

Description

CORE FUNCTION:

This position provides a professional level of confidential administrative and executive secretarial support to the Office of the CEO.

SCOPE AND MAJOR RESPONSIBILITIES:

1. Provides confidential administrative and executive secretarial support to the Office of the CEO.
2. Performs administrative aspects of the Office of the CEO, including scheduling appointments, ordering office supplies, processing mail, and other documentation, and archiving documents.
3. Requisitions payments for office expenses, compiles expense reports, processes invoices and reconciles statements.
4. Arranges registration to conferences, workshops, and training sessions.
5. Coordinates national and international travel requirements, associated meeting, agendas and reservations as required.
6. Monitors, researches, assembles, prepares, proofreads, and edits reports and professional correspondence including those of a confidential nature as required across multiple platforms.
7. Prepares and distributes agendas and materials for meetings and records, prepares and distributes meeting minutes as required utilizing Robert's Rules of Order.
8. Balances monthly credit card expenditures and completes reconciliations.
9. Receives, screens and expedites inquiries, determines appropriate action, and ensures all inquiries have been addressed.
10. Prepares and distributes agendas, action-item lists, slide presentations/visual supports and materials for meetings as required.
11. Plans, organizes, coordinates and participates in programs and/ or events as required.
12. Performs other related duties as assigned.