Job Order Detail

Description

Duties

Greet clients, visitors, and staff, ensuring a friendly and professional front-desk experience

Answer phone calls, respond to emails, and direct inquiries to appropriate team members

Manage scheduling, appointments, and calendar coordination for staff as needed

Organize and maintain office files, records, and documentation (digital and hard copy)

Assist with data entry, report preparation, and creation of basic documents or forms

Support staff with printing, scanning, photocopying, and preparing materials for programs or meetings

Maintain inventory of office supplies and place orders when necessary

Ensure the office environment is clean, organized, and well-stocked

Assist with coordinating meetings, staff events, and training sessions

Handle incoming and outgoing mail and deliveries

Provide general administrative support to management and program staff as required


Experience & Qualifications

Previous experience in an administrative, office assistant, or receptionist role is preferred

Strong communication skills with the ability to interact professionally with diverse populations

Excellent organizational and time-management skills

Ability to work independently and handle multiple tasks in a fast-paced environment

Proficiency in basic computer applications (Microsoft Office, email, data entry)

Attention to detail and accuracy in completing tasks

Friendly, reliable, and customer-service oriented

Ability to maintain confidentiality and handle sensitive information appropriately

A background check may be required depending on organizational needs