Job Order Detail

Description

We are looking for an Administrative Assistant to join our team.  This position reports to the Senior Director of Operations, and is responsible for assisting various departments with administrative duties and events.

RESPONSIBILITIES:
Supporting the Senior Director of Operations
Coordinate agendas, book and organize in person and virtual meetings, book appointments, enrol staff for conferences/meetings, book venues, book and organize travel, follow up with attendees
Providing administrative support to teams in various sectors
Drafting and preparing letters, minutes, presentations and other types of documents
Plan and organize corporate activities, events, celebrations, etc.
Doing follow-up on files and monitoring timetables
Managing various reports & compilation of data on contract growers file
Maintain contract growers email
Prepare meeting rooms with preferred seating, setups, meals and other arrangements.
Create production presentation slides in PowerPoint for in-person/virtual meetings.
Maintain records and correspondence related to meetings and events.
Create bulk copies of documents for various departments to send out to barns/mills
Monitoring and allocating donation budget and updating file
Handle renewal of subscriptions under Operations area
Provide support to Production Services supplying data entry for market sales as required

EXPERIENCE AND TRAINING:
Office education training  certificate and secretarial training would be an asset
Must have extensive software knowledge, and moderate/high typing skills
Excellent communication skills, both written and oral, and exert professionalism in dealing with visitors and customers on the phone and in person
Must maintain a high level of confidentiality
Excellent organizational skills are a must
Work with minimal supervision, meeting deadlines and ensuring accurate data entry
Computer skills in Microsoft Word, Excel, Outlook, PowerPoint and Dynamics