Job Order Detail

Description

Position Summary

The Office Manager oversees daily administrative operations to ensure the office runs efficiently, safely, and productively. This role coordinates communication, manages administrative staff, supports executives, maintains office systems, and ensures smooth workflow across departments.

Key Responsibilities
Administrative & Office Operations

Manage day-to-day office functions to maintain an organized and efficient work environment.

Oversee office supplies inventory; place orders and track usage.

Maintain office equipment and coordinate repairs or service.

Implement and update office policies, procedures, and documentation.

Serve as the main point of contact for vendors, contractors, and service providers.

Staff & Team Support

Support department heads and executive teams with administrative tasks.

Coordinate onboard activities for new hires (workspace setup, access badges, supplies).

Plan and organize internal meetings, training, and office events.

Supervise administrative assistants, receptionists, or other support staff (if applicable).

Communication & Coordination

Manage incoming calls, emails, mail, and visitors in a professional manner.

Maintain calendars, schedule meetings, and manage conference room bookings.

Distribute internal communications and ensure employees receive timely updates.

Financial & Record Keeping

Assist with budgeting and expense tracking.

Process invoices, receipts, and purchase orders.

Maintain accurate records, filing systems, and compliance documentation.

Facilities & Safety

Ensure office workspace is clean, safe, and compliant with company policies.

Manage building access, security badges, and emergency procedures.

Coordinate workspace changes (desk assignments, moves, layouts).