Job Order Detail

Description

The Ministry of Social Services, Strategic Initiatives and Continuous Improvement branch of Income Assistance is seeking a highly organized and detail-oriented administrative professional for the role of Executive Coordinator. Our team works collaboratively to improve Social Services programs that serve SK residents.

As Executive Coordinator, you will provide senior-level administrative leadership and office management support to the Executive Director and team. Key responsibilities include managing the Executive Directors calendar through prioritization and scheduling; assembling briefing materials; monitoring emails and redirecting requests; planning and coordinating travel and logistics; and improving administrative processes for efficiency. You will draft, proofread, and edit correspondence in accordance with Government of Saskatchewan standards; coordinate management meetings by preparing agendas, recording minutes, and tracking action items; manage incoming and outgoing correspondence; maintain filing and records systems; verify, code, and process invoices; compile expense information and prepare budget reports; and order supplies and arrange office repairs.

The ideal candidate is independent, confident, and able to organize and prioritize multiple tasks under tight deadlines. You are approachable, collaborative, and an exceptional communicator, both verbally and in writing. You demonstrate innovation to recommend process improvements, accuracy to ensure quality work, and adaptability to meet new challenges.

Typically, knowledge and experience are gained through formal education in business or office administration combined with experience in a similar role. Proficiency in Microsoft Office Suite is required, along with experience leading projects or managing programs and supervising or mentoring staff.

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