Job Order Detail

Description

Position Summary
The Special Projects Administrator provides high-level administrative, coordination, and project support to ensure the successful delivery and close-out of capital and special projects, including affordable housing developments. This role works closely with internal teams, external consultants, contractors, and funding partners to ensure accurate tracking, reporting, and follow-up across multiple workstreams.
This is a term position aligned with the completion and wrap-up of current projects.
Key Responsibilities
The Special Projects Administrator will be responsible for, but not limited to, the following duties:
    Provide administrative and coordination support for capital and special projects from construction through close-out
    Manage project financial administration, including budget tracking, invoice coordination, and progress claim processing in collaboration with finance and external partners
    Oversee post-construction activities, including warranty and deficiency tracking, contractor coordination, and change order documentation
    Support governance and decision-making processes by coordinating meetings, preparing materials, recording minutes, and tracking motions, approvals, and action items
    Monitor compliance with funding agreements, including reporting requirements and supporting funding application documentation
    Maintain organized, auditable project records and provide responsive administrative support as required
Qualifications and Skills
    Strong administrative and organizational skills
    Experience supporting construction, capital projects, or multi-stakeholder initiatives
    Ability to track budgets, invoices, contracts, and reporting requirements
    Excellent communication skills
    Ability to manage multiple priorities independently
    Proficiency with Microsoft Office (Word, Excel, Outlook)

Please note: This competition may close early if a suitable candidate is identified.
Preference will be given to Metis candidate