Job Order Detail

Description

The Mechanical Contracting Association of Saskatchewan is seeking a reliable, detail-oriented Administrative Assistant to support our daily operations and contribute to the success of our members and association. This position plays a key role in maintaining the efficiency of the office, supporting communication with contractors and industry partners, and assisting with events, training and education sessions, and board activities. The ideal candidate is organized, proactive, and comfortable working in a professional environment that supports mechanical contractors.

Key Responsibilities:
-Perform general administrative duties such as answering phones, handling correspondence, managing files, and organizing records.
-Maintain the membership database, including updating contact details, membership renewals, and invoicing.
-Assist in the planning and execution of association events, conferences, and workshops.
-Communicate with member contractors, sponsors, and vendors in a timely and professional manner.
-Complete accounting tasks (training available), such as month end, processing payments, generating invoices, and maintaining records in Sage software.
-Assist in updating and maintaining the associations website and social media in coordination with the Member Services Coordinator.
-Provide administrative support to the Executive Director as needed.
Requirements and Skills:
-High school diploma or equivalent; administrative certificate preferred.
-Previous administrative experience.
-Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and cloud-based tools.
-Strong written and verbal communication skills.
-Excellent organizational and time management capabilities.
-Ability to work independently and manage multiple tasks simultaneously.
-Professional demeanor with a service-oriented mindset.
-Familiarity with accounting tasks and event planning is a plus.