Job Order Detail

Description

WDN is seeking a talented and motivated Administrative Coordinator to join our dynamic team. This role offers an opportunity to support the Public Works Department. The Public Works Administrative Coordinator implements office administrative procedures and coordinates activities associated with services for the WDN Public Works department.
Duties Include:
    Provide administrative support to the Public Works division.
    Process Purchase Orders and Cheque Requisitions as required.
    Enter Work Order Requests and follow up to ensure completion and inform the Director of deficiencies or lapses in the purchasing process.
    Successfully connect, share reports, and financial documents with the WDN Finance team as required.
    Maintain a central filing system.
    Create and maintain spreadsheets as requested by the PW Director.
    Maintain an administrative procedures manual and review/update as required.
    Coordinate meetings as requested.
    Attend meetings as assigned by the PW Director and Act as the recording secretary at meetings as requested
    Supervise and provide Receptionist relief when required
    Maintain and update the WDN Public Works Asset management database using the designated Asset Management system. Track and record, both pre and post inspections WDN Public Works vehicles and equipment, maintenance, and requested repairs.
    Book and confirm maintenance and repairs for WDN Public Works vehicles and riding equipment in conjunction with the Public Works Coordinator as required / requested.
    Collect quotes from approved vendors and suppliers as required.
    Effectively communicate with Community members, Nation members, vendors and suppliers using both verbal and written communication tools.
    Other related duties as assigned by the Director.