Job Order Detail

Description

Position Summary
The Office Manager will oversee the smooth functioning of the office environment and administrative operations. This role includes supervising program managers and administrative and support staff, approving timesheets and attendance records, managing disciplinary matters in coordination with HR and leadership, and forwarding financial requests (e.g., purchase requisitions, expense reports, vendor invoices) for appropriate review.
Key Responsibilities
Staff Supervision & Administration
    Supervise, mentor and lead program managers, administrative support staff and office assistants.
    Assign and delegate daily tasks to the team, monitor progress, and ensure timely completion.
    Approve employee timesheets and attendance records, ensuring accuracy, completeness, and adherence to policy.
Financial & Office Operations
    Receive and review financial requests such as purchase requisitions, expense reports and vendor invoices; forward these to appropriate leadership or finance department for approval.
    Monitor office budgets, track expenditures, maintain records of office supplies, equipment and vendor contracts.
    Oversee vendor relations, negotiate service agreements, and manage procurement of office materials and services.
Office Systems & Environment
    Ensure that office operations, policies and procedures are up-to-date, documented and consistently followed.
    Manage office facilities  ensure equipment, workstations and the physical environment are maintained, organized and safe.
Qualifications & Skills
    Post-secondary diploma or degree in Business Administration, Office Management, Human Resources or related field preferred; equivalent combination of experience and education may be considered.