Job Order Detail

Description

This is covering a maternity leave

Admin Support:
Project file management
Project coordinating support to Project Managers and Divisional Managers
Post project customer compliance
Project pre-qualification packages
IPR agreements
Progress Billing Support
Assist with project kick-off package
Corporate info package and estimating support
Sub-contractor management

Scheduling & Coordination:
Organize company meetings, accommodations, and travel arrangements
Coordinate cross shift on Industrial contracts
Point of contact for employee site needs
Site orientation and training needs
Update to project schedules

Recruitment & Hiring:
Coordinate end to end recruitment for field and office positions
Post job ads on appropriate platforms and manage applicant tracking
Screen resumes and conduct initial phone interviews
Coordinate interviews with hiring managers and site supervisors
Check references and prepare offers
Conduct the full onboarding process

Onboarding Support:
Prepare and execute 2-week employee evaluations
Key contact for employee until post 2-week evaluations
Any required admin support to get staff on site

Safety Program:
Inspections and audits
Accident & Investigation
Emergency Response Plans
Company and site health and safety reporting
Compliance Programs
Promote a safety culture
OH&S committee member

Employee Relation Support:
Maintain employee records
Assist in performance management program
Employee training and development
Change of Status
Support Recruitment Officer
Support Division Manger in disputes and discipline

Customer Service:
Answer phones
Greeting people coming into the office or over the phone, directing them to the appropriate contact(s) or services, and providing general information in person and by phone.
Assist with deliveries