Job Order Detail

Description

North Ridges Regina Office is seeking a highly organized and proactive Administrative Coordinator to support our Sales Team and Operations Manager. In this role, you will be at the center of our home and condominium sales process, coordinating documentation, supporting multiple departments, and ensuring every detail is handled accurately and on time.

Key Responsibilities
    Prepare, organize, and maintain housing, land sales, and condominium files
    Receive, review, process, and track all sales and contract documentation
    Liaise with clients, sales consultants, lawyers, internal departments, and external contractors
Prepare closing and turnover packages
Update homeowner and employee information in builder-specific software (Buildtopia)
Submit homeowner data to Avid Ratings, analyze survey results, and prepare quarterly reports
Create and maintain sales contract templates and manage document storage
Commission, seal, scan, distribute, and archive legal documents
Manage website leads and support marketing initiatives
Coordinate marketing materials, signage, and sales handouts
Lead preparation and submissions for industry awards
Book professional photography for show homes, marketing, and awards
Order business cards and show home supplies as required
Provide general administrative support including typing, filing, scanning, faxing, and photocopying
Perform other duties as assigned

Qualifications & Skills
Proficiency in Microsoft Office (Word, Excel, Access)
Experience with legal or real estate documentation is an asset
Background in Business Administration preferred
Excellent written and verbal communication skills
Strong time management, organizational, and prioritization abilities
High attention to detail with strong proofreading and editing skills
Ability to manage multiple priorities and meet deadlines
Self-motivated with exemplary customer service skills
Strong interpersonal skills