Job Order Detail

Description

Process invoices from suppliers, subcontractors; ensure proper approval.
Write and issue payments (cheques, EFTs) to subcontractors and vendors.
Track retention amounts and ensure compliance with contract terms (e.g. holding back percentages).
Maintain cost codes for each construction project.
Record and monitor costs such as materials, labour, equipment, subcontractors, and overhead.
Compare actual costs vs. budgeted costs and report variances by project.
Calculate labour hours (including overtime / shift differentials) for tradespeople, foremen, etc.
Ensure compliance with tax and remittance obligations (GST / HST, payroll taxes, WSIB / WCB etc.).
Reconcile bank statements, project-specific bank accounts if used.
Monitor cash flow across projects, coordinate with management for funding needs.
Maintain files of contracts, change orders, lien waivers, invoices, purchase orders.
Keep general ledger entries accurate; ensure all supporting documentation is stored or archived.
Month-end & year-end closing tasks: accruals, depreciation, amortization relevant to construction (e.g. equipment).
Prepare trial balances, adjust journal entries.