Job Order Detail

Description

We are seeking a motivated and detail-oriented Invoice Clerk/ Cataloguer to join our dynamic team. The ideal candidate will be energetic, extremely organized, possess excellent customer service and strong administrative skills to ensure smooth daily operations. You will play a vital role in managing invoicing procedures, maintaining accurate records, and assisting with general office tasks to support our teams success.

Duties:
-Prepare, review, and process invoices using using our Auction Platform to ensure accuracy and timeliness
-Manage incoming calls through multi-line phone systems, providing professional customer support and directing inquiries efficiently
-Handle front desk responsibilities, including greeting visitors, managing mail, and maintaining a welcoming environment
-Maintain organized filing systems for invoices, receipts, and other financial documents, ensuring easy retrieval and compliance
-Data entry tasks, including updating client information and other records
-Office support: auction information/invoicing, developing advertising and auction correspondence
-Conduct payment transactions
-Catalogue items - Photograph, describe, and rack items coming up for auction

Skills:
-Strong computer literacy with expertise in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
-Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
-Exceptional phone etiquette skills with experience managing multi-line phone systems and providing outstanding customer support
-Previous office or clerical experience including data entry, filing, and general administrative duties
-Strong time management skills with the ability to multitask efficiently while maintaining accuracy in all work
-Reliable, dependable, and a quick learner
-Knowledge of Auction operations and procedures an asset
-Proficiency with Canva, DC Catalog, Mail Poet, Website management an asset