Job Order Detail

Description

The Town of Battleford is seeking a dedicated and experienced individual to serve as Town Hall Administration Executive Assistant. Non-Union, full-time permanent position. A senior level administration position reporting directly to the Chief Administrative Officer (CAO) and providing dedicated support to the Mayors Office. This position requires a professional with extensive knowledge of municipal government operations, exceptional organizational and communication skills, proven ability to handle confidential and politically sensitive information with discretion.

Key Responsibilities:
Prepare and distribute Council and Committee meeting agenda packages as per the Municipalities Act and Council Procedures Bylaw.
Record, transcribe and maintain Council and Committee minutes with accuracy and timeliness.
Maintain official bylaws, resolutions, policy registers, ensuring all bylaws, contracts, agreements are properly executed and archived.
Draft, proof and prepare professional correspondence, reports and briefing notes for Council, Administration and external agencies.
Coordinate Council appointments to boards and committees and maintain accurate records.
Assist with preparation and publication of public notices, tenders, and advertisements within legislative timelines.
Maintain accurate and secure filing systems, records and databases.
Conduct research and compile background materials for Council reports, policy development and communications.
Support internal and external communications between the CAOs Office, Mayors Office Council and Staff.
Adhere to the Towns Code of Conduct, Confidentiality Policy and Non-Disclosure Agreement (NDA).
Plan and coordinate Town events, receptions and ceremonial functions as directed by the CAO.
Serve as Commissioner of Oaths when required.
Aid front-line administrative staff as needed.
Perform other related duties as assigned by the CAO.