Job Order Detail

Description

The Administrative Assistant is the first point of contact for the agency and, as such,  must have excellent English language skills.

Knowledge of our mission, internal policies and procedures, and very strong computer and technology skills allows the Admin Assistant to assist others in a broad range of areas and in a professional, timely manner.  

Responsibilities:

-Handle incoming calls/faxes/mail, staff, and visitors
-Provide interested individuals with employment applications and info about how to apply and assist with the admin and initial prescreen aspects of the hiring process
-Maintain files
-Perform confidential data entry, administer access, and generate reports on various databases
-Maintain adequate stock of needed supplies
-Arrange building and equipment service and repairs
-Administer & oversee vendor accounts for work phones/vehicles/etc
-Type and prepare documents using basic to advanced software features
-Arrange for meetings/interviews/facilities, including RSVPs, food orders and setup, etc
-Lead office/city/agency-wide event planning and execution, including booking venue, professional entertainment, caterer, handling decorations, invitations and RSVPs, planning and executing games, etc
-Serve as a catch-all point of access for info and assistance in an array of areas
-Ensure staff/client confidentiality at all times

Qualifications:

A combination of Office Administration education along with previous experience in a professional work environment dealing with sensitive, confidential info and providing assistance to, and working closely with, all levels of employees and departments.  

Excellent English skills, advanced computer software skills including in Microsoft 365, Criminal Record Check and valid Class 5 Novice 1 or higher Driver's License.