Job Order Detail

Description

The Administrative Office Assistant provides both hospitality and administrative support to ensure the smooth functioning of parish life. This role serves the ministry of the priest, vestry, parish members, and building renters with professionalism, warmth, and efficiency.  This role is central to maintaining an organized, welcoming, and mission-focused parish environment, supporting both the spiritual and operational life of the church.

Key Responsibilities
Hospitality & Front Office Support
    Serve as the welcoming presence of the church to visitors, members, and community groups
    Answer phones, respond to emails, and greet guests in a courteous manner
    Coordinate building access and support for renters and outside groups
    Assist parishioners with inquiries regarding services, events, and ministries
Administrative Support
    Provide direct administrative support to the Priest and Vestry
    Provide administrative support to Treasurer (invoices, cheques signing, deposits, tracking pledges.
    Prepare bulletins, parish life notes, and parish communications
    Maintain parish calendar and coordinate scheduling for meetings and events
    Keep parish records (membership, baptisms, weddings, funerals, etc.) organized and up to date
    Manage correspondence, filing, archives, and database
    Compile the AGM reports for distribution
Operations & Coordination
    Communicate with ministry leaders to support parish programs
    Process facility use agreements and maintain renter documentation and key list
    Order office and hospitality supplies as needed
    Communicates with building maintenance personnel regarding maintenance issues