Job Order Detail

Description

We are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations and provide administrative support to ensure efficient business functioning. The ideal candidate will be proactive, dependable, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

Manage daily office operations and administrative procedures.

Answer and direct phone calls, emails, and customer inquiries professionally.

Prepare, organize, and maintain filing systems (physical and electronic).

Schedule meetings, appointments, and coordinate calendars.

Process invoices, purchase orders, and basic bookkeeping tasks.

Maintain office supplies inventory and place orders as required.

Assist with payroll preparation and employee records management.

Prepare reports, correspondence, and internal documentation.

Support management with data entry, document preparation, and project coordination.

Ensure compliance with company policies and procedures.

Coordinate with vendors, service providers, and clients.

Handle confidential information with discretion.

Qualifications:

Proven experience as an Office Administrator, Administrative Assistant, or similar role.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Strong organizational and time management skills.

Excellent written and verbal communication skills.

Basic knowledge of bookkeeping and office management systems.

Ability to multitask and prioritize effectively.

High level of professionalism and confidentiality.

Preferred Qualifications:

Post-secondary education in Business Administration or related field.

Experience with accounting software (QuickBooks, Spire, etc.).

Knowledge of HR support functions.