Job Order Detail

Description

As Office Manager working a 30-hour week, you will provide administrative support, records management, communications and policy support for our Client, a Saskatchewan Professional Association and Regulatory body based in Regina.   Responsibilities include:

Office and Records Management
- Prepare and format a wide range of confidential documents including correspondence, reports, briefing materials, and communication pieces.
- Manage incoming phone calls and direct inquiries professionally and efficiently.
- Coordinate staff meetings, prepare agendas and meeting documents.
- Oversee and maintain email accounts, ensuring timely responses and proper distribution of messages.
- Monitor office supplies and equipment, ensuring smooth day-to-day operations and inventory.
- Support the Executive Director during the recruitment process and onboarding document packages. Track and manage employee benefits, sick leave, and vacation records
- Provide support to Finance Manager

Communications and Event Coordination
- Manage website and social media updates.
- Coordinate communications, files and information for AGM, committees, boards, and other events.
- Assist with publishing newsletters and member communications.

Policy & Governance Support
- Assist in the development of annual reports.  Update and maintain policy manuals, bylaws, procedures, the Act and other corporate documents.

You will bring:
- Related Office Education training is an asset.  
- 5+ years experience in a similar role managing office operations and administrative tasks.  
- Proficiency with Word, Excel, Outlook.
- Confident independent worker and teamplayer with a professional, positive attitude.  
- Excellent customer service and telephone skills. Strong organizational and time management skills.  

30 hours per week as agreed and during core hours of M-F, 8:00-4:00 pm in the office.