Job Order Detail

Description

Linh Pham, LPC is a boutique criminal defence firm based in Regina, focused exclusively on defending individuals facing criminal charges. Our practice is dedicated to serious criminal litigation, Charter challenges, and trial advocacy. Our legal practice is growing, and we are looking to hire a part time office manager.

The office manager is the operational backbone of the firm. The role combines administration, client coordination, financial management, and file management to keep the lawyers focused on legal work rather than logistics.

Your responsibilities include:

1. Office Operations
    Oversee daily administrative operations of the office
    Maintain organized physical and digital file systems
    Manage office supplies, equipment, and service providers
    Coordinate schedules, meetings, and internal workflow

2. Client Intake and Communication
    Answer incoming calls and emails
    Conduct initial client intake and conflict checks
    Schedule client consultations and court-related meetings
    Maintain professional communication with clients, courts, and Crown offices

3. File and Document Management
    Open and organize new client files
    Maintain file checklists and deadlines
    Assist with document preparation, scanning, and filing
    Ensure disclosure and correspondence are properly organized

4. Billing and Financial Administration
    Issue invoices and manage trust and general accounts (depending on experience)
    Track retainers and payments
    Coordinate with bookkeeping or accounting services
    Process e-transfers and payment records

5. Practice Support
    Assist lawyers with administrative tasks
    Coordinate court scheduling and reminders
    Track limitation dates, court dates, and follow-ups