Job Order Detail

Description

Manage the schedules of the Mayor and City Manager
Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
Answering and directing calls to Mayor or appropriate executives and parties, taking messages.
Keep the City Manager informed on team projects and other useful information related to day-to-day operations.
Reviewing administrative policies within an organization and within the office; recommending changes as appropriate.
Assist in the preparation of reports, collect and analyze information; prepare presentations.
Draft letters and email responses for Mayor and City Management as required.
Develop and utilise historical information; provide retrieval of information. Record meeting discussions and provide minutes.
Assist and document HR related sensitive concerns/issues.
Preparing executive travel expense report and assisting with other accounting related duties,
Data analysis; Proficient in Adobe Pro, MS Word, Excel, Outlook. Perform filtering and sorting of data, and other functions.
Meet with special interest groups or individuals on behalf of Corporate Leadership Team members.
Prepare executive responses to routine memos, letters, or correspondence.
Provide clerical and general office support to City Hall.
Ability to set up, maintain and update paper and electronic filing systems on behalf of the Mayor and the City Manager.
Interact with residents/visitors/ratepayers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved.
Support marketing and communications initiatives by preparing and posting updates, announcements, and news releases through the City website, portal, and social media channels in coordination with the Communications team.