Job Order Detail

Description

Responsibilities:
o    Process all Transportation & Accommodation Request forms for persons requiring travel to site
o    Create/submit flight manifests, daily reports, and manifest change forms
o    Obtain departure times and ETAs; finalize manifests, print and distribute boarding passes, communicate luggage and water sample wights to carriers
o    Coordinate logistics in the event of a flight delay, including communication with ground services at all pick up points, with employees, Catering, and coordination of meals for off-site passengers
o    Setup/maintain work schedules and flight rotations for all employees, and update applicable lists and forms
o    Support senior team members with on-going review of aircraft seat capacity and routing deviations
o    Manage incoming calls and provide onsite support to employees and visitors
o    Work with Catering office to allocate rooms for all employees, visitors, short & long term contractors; entering all assignments into SAP
o    Prepare documentation to authorize gate access and ensure waivers are received
o    Perform routine time entry audits
o    Facilitate site tours
o    Assist with composing and updating work instructions, procedures and training manuals
o    Support internal customers and relay information regarding vacation balances, flight changes, and time entry adjustments
o    Assist in maintaining the Vacation and Management Schedules
o    Must carry traffic cell phone

Skills and Qualifications:
    Grade 12 Diploma
    Office Administration Certificate or Diploma preferred
    3+ years experience in Administration or in office environment
    Preference will be given to qualified Residents of Saskatchewans North (RSN). Athabasca residents will be given priority

Work Location/Schedule:
    McClean Lake
    14 day in/ 14 day out rotating schedule
    Normally an 11 hour work day, although some activity outside of normal working hours may be required