Job Order Detail

Description

he National Circle of Indigenous Agriculture and Food (NCIAF) is seeking highly organized and adaptable Executive Assistant to provide administrative support to the CEO and Senior Leadership Team. This role is critical to ensuring the smooth operation of the NCIAFs work.

Key Responsibilities
Serve as the first point of contact for the organization by responding to phone calls, emails, and visitor inquiries.
Manage scheduling, travel, and calendar coordination for the CEO and Senior Leadership Team.
Provide professional administrative support, including correspondence preparation, meeting coordination, event logistics, and document management.
Assist with basic bookkeeping duties, employee expense claims, and liaising with the NCIAFs third-party accounting provider.
Take minutes at Board and confidential meetings, maintain filing systems, and uphold a high standard of confidentiality.
Help manage internal administrative systems and support the administrative needs of the Board of Directors.
Act as a cultural ambassador and support a positive, respectful, and organized workplace culture.

Skills and Qualifications:
Minimum 3 years of experience in an Executive Assistant or senior administrative role.
Post-secondary diploma or certificate in office administration or a related field (preferred).
Strong communication and interpersonal skills, with the ability to build trusted relationships across a wide range of stakeholders.
Highly organized with strong attention to detail and the ability to prioritize and manage multiple tasks.
Demonstrated discretion and professionalism in handling sensitive information.
Proficiency in Microsoft Office Suite, Dropbox, HubSpot, and etc.
Knowledge of basic accounting principles.
Understanding of Indigenous communities, governance, and values is a strong asset.