Job Order Detail

Description

Our Rosthern branch is looking for a Receptionist for our Agricultural Division. This position is responsible for general office duties and departmental assistance

Duties & Responsibilities

-Respond to telephone, e-mail, and in-person inquiries from clients, candidates, and other parties
-Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
-Type forms, letters, reports, and memos as necessary
-Receive and distribute all forms of paper correspondence
Where necessary, assist in the compilation of data for various reports
-Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events
-Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there
-As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
-Provide information to staff and/or clients about special activities
-Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
-Maintain the reception in a tidy and presentable manner
-Ensure the necessary office supplies are stocked and obtained at the best possible price
-Coordinate employee coveralls with the vendor of choice
Other duties as assigned


Required Skills
-Strong organizational skills are required
-Strong knowledge of general office procedures
-Ability to apply understanding to carry out instructions in written, verbal, or diagram form
-Superior telephone manners and strong interpersonal skills
-Superior telephone manners and strong interpersonal skills
-Strong written and verbal skills to communicate with all levels of the organization