Job Order Detail

Description

We are seeking a highly organized, reliable, and adaptable individual to serve as the central point of coordination for the organization. As the sole in-office team member, the successful candidate will play a critical role in keeping operations running smoothly, supporting leadership, coordinating communication, and ensuring programs and events are well organized.
This is an inaugural role and will require the creation and editing of governance and operation-based policies/procedures and documents. As such, the role is suitable for someone who is self-motivated, thrives working independently, takes initiative and ownership, has a diverse skill set, is resourceful, and has the ability to adapt to organizational and political changes. Office and Administrative Operations
Manage day-to-day office functions and systems, maintain digital and physical filing systems
Handle incoming calls, emails, and correspondence, support scheduling, calendars, and meeting coordination
Financial and Reporting Support, process invoices, receipts, and expense tracking, assist with bookkeeping (Quickbooks), prepare basic financial summaries for the Council
Support grant tracking and reporting documentation  

Communications and Member Support
Respond to member inquiries in a timely, respectful manner
Create and manage social media postings, email campaigns, and announcements
Maintain contact lists and databases  

Organizational Support
Prepare council meeting items and packages, maintain records for compliance and reporting, support sponsorship and partner coordination

Qualifications

Required:
3 or more years of administrative or office experience
Strong organizational, financial, communication, and time management skills
Ability to work independently with minimal supervision and meet deadlines
Proficiency in: Microsoft 365, email and calendar management
Assets:
Experience working with a First Nations organization or community