Job Order Detail

Description

The Administrative Assistant supports the daily operations of the Child Development Centre by providing administrative, scheduling, and communication support to the Manager and staff team. The role assists with maintaining accurate records, supporting enrollment processes, and coordinating office activities to help ensure the Centre runs smoothly. Additionally, the position manages communication with families and staff through email correspondence, scheduling, and other administrative tasks, all of which contribute to a well-organized and efficient childcare environment at the YWCA Saskatoon.

1. Administrative Support
Provide day-to-day administrative support including data entry, filing, recordkeeping, email correspondence, and scheduling support for the Manager
Assist with preparation of reports, forms, financial tracking, and documentation related to licensing, funding, and program compliance

2. Program Operations
Assist with child enrollment, waitlist coordination, and daycare payment processing, ensuring records are accurate and up to date
Maintain confidential employee records and support onboarding, SINP, and work permit application processes
Handle sensitive employee, client, and financial information with discretion and in accordance with privacy and organizational policies

3. Centre Support
Provide operational support within the Centre as needed, including during staff shortages or busy periods, and contribute to a respectful team environment
Perform other related administrative and operational duties as required

QUALIFICATIONS AND EXPERIENCE
Experience in an administrative support role or related field
Proficiency in Microsoft Office and workplace systems
Ability to manage multiple priorities in a fast-paced environment with strong organizational and communication skills
Criminal Record Check and Vulnerable Sector Check required

For full job description, please visit https://www.ywcasaskatoon.com/careers/