Job Order Detail

Description

The Projects/Accounting Coordinator provides administrative, financial, and coordination support to the Projects and Finance Departments.  The coordinator also plays a key role in the financial side of project coordination by entering and tracking purchase orders, invoices, and related financial data.  

General Responsibilities
Assist Project Managers in compiling, formatting, & proofreading major disbursement & project approval documents.
Maintain organized digital & physical project files including contracts, quotes, drawings, change orders, and closeout documents.
Track project milestones & maintain up to date project records within the project management system.
Provide administrative support such as scheduling, meeting preparation, minute taking, & action-item tracking.
Enter, track, & reconcile PO's, invoices, & financial data in the project management/accounting systems.
Payables entry in accounting system for all project invoices, ensuring proper approval & payment deadlines are met
Calculate month end accrual entries & regularly update project timelines
Prepare routine spending summaries, commitment reports, and other financial tracking documents.
Serve as the day to day liaison between Projects and Finance for AP, PO, and project financial questions.
Support the setup of new items, jobs, & coding structures in Great Plains Dynamics (or other applicable systems).
Provide reliable information & updates to project stakeholders regarding financial status & documentation needs.

Education/Experience Required
Exceptional organizational & strong interpersonal skills
Must have some accounting training & computer skills training on spreadsheets and accounting software.
Effective oral & written communications skill
Office education is also an asset.
Proficiency with Microsoft Office suite
Ability to work as part of a team
Familiar with preparing budgets is an asset
A valid drivers license