Job Order Detail

Description

Reporting to the Executive Director, the Administrative Assistant is responsible for the day-to-day administrative and clerical operations of the organization. This role supports internal operations, communication, and organizational coordination while ensuring professionalism, efficiency, and confidentiality.

Key Responsibilities
Provide front-line reception by answering phones and greeting visitors
Manage incoming/outgoing mail and office communications
Maintain organized filing systems and accurate records
Track and order office supplies and equipment
Support internal and external communications, including social media and newsletters
Upkeep of office and entrace
Update and maintain agency documents, website, and publications
Schedule meetings and manage shared calendars and training spaces
Assist with data entry, reporting, and document preparation
Record meeting minutes and support board documentation as needed
Handle confidential information with professionalism and discretion
Support staff with administrative tasks and public relations activities
Qualifications & Skills
Certificate in Office Administration or related field
Experience with payroll and/or bookkeeping is an asset
Proficiency in Microsoft Office, Google Workspace, and Adobe
Strong written and verbal communication skills
Excellent organizational and time-management abilities
Ability to multitask and manage competing priorities
Professional, reliable, and able to work both independently and as part of a team
Demonstrated respect, integrity, and interpersonal skills