Job Order Detail

Description

Our Regina office is currently looking for an administrative assistant to join our real estate team. This is a full-time position required to meet client and transactional deadlines. The successful candidate will be expected to work independently under the supervision of lawyers and paralegals.

Responsibilities include:
* Preparing various administrative tasks to support the real estate paralegals and lawyers including scanning, printing and photocopying
* Conducting and coordinating public office searches including property registry/land titles offices, municipal tax, personal property registry (PPR), corporate registry, bankruptcy, bank act, Courts of Kings Bench, municipal work orders, zoning, workplace safety, environmental, employment and utilities
* Performing and compiling due diligence searches and drafting due diligence search summary reports
* Supporting real estate paralegals including submitting real estate transactional and conveyance documents for filing at the land registry offices
* Preparing real estate transactional and conveyance documents including transfers, caveats, purchase and sale agreements, mortgages, PPSNs, refinancing-related documents, liens, leases and all related documentation
* Preparing financing documents including assignment of rents, general security agreement, officers certificate, authorizing resolutions and supporting documents for commercial transactions
* Maintaining and organizing schedules of closings
* Processing all incoming and outgoing funds including calculating requisition of funds for closing, mortgage financing and other requirements
* Preparing written correspondence
* Attending to file openings and conflict searches
* Preparing statements of account as necessary
* Preparing reports including mortgage reports to lenders