Job Order Detail

Description

Under the direct supervision of the Manager of Community Services, the Program Administrative Assistant provides administrative and operational support to assigned programs by implementing and maintaining effective technical and administrative processes. The position assists Program Advisors with a broad range of administrative functions, develops and maintains program information collection and record-keeping systems, and ensures activities are carried out in accordance with program objectives, applicable legislation, policies, procedures, and standards. The Program Administrative Assistant works collaboratively with the office support team to promote the efficient and effective operation of the department.


QUALIFICATIONS/EXPERIENCE
This position requires demonstrating strong interpersonal skills, including tact and diplomacy when navigating diverse situations, and additionally, must have the following qualifications:

One (1) year of post-secondary education in office administration/education.
Minimum of two (2) years of relevant experience.
Competent in the use of standard office equipment and administrative practices and procedures.
Proficient in English, both verbal and written communication.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is required.
Confidence in producing professional meeting minutes.
Knowledge and experience in event planning.  
Experience in working directly with the general public.
Ability to multitask and meet deadlines.
A high standard of confidentiality in handling sensitive information.
Experience working in a First Nations organization is an asset.
The ability to speak a First Nations language is an asset.
A valid Class 5 drivers license is mandatory.