Job Order Detail

Description

Accounts Management

    Enter, review, and prepare all accounts payable, accounts receivable, and invoices.
    Process vendor payments (cheque/EFT) and maintain accurate vendor files, terms, and contact information.
    Prepare and issue customer invoices and statements; track collections and follow up on overdue accounts.

Financial Reporting

    Ensure timely and accurate preparation of monthly, quarterly, and year-end close entries.
    Prepare and post journal entries (accruals, prepaids, allocations) and supporting schedules.
    Maintain organized documentation for transactions and month-end close, ensuring audit-ready records.
    Assist with internal reporting by compiling data, investigating variances, and highlighting trends.

Reconciliations

    Prepare bank and credit card reconciliations, ensuring the integrity of open items and account balances.
    Investigate and resolve variances, missing transactions, and outstanding items in a timely manner.
    Reconcile subledgers (AR/AP) to the general ledger and prepare account reconciliations as assigned.
    Maintain reconciliation support and ensure appropriate approvals and documentation are retained.

Audit Support

    Assist in the annual audit process by conducting financial investigations and preparing necessary reports.
    Compile audit schedules, supporting documents, and reconciliations; respond to auditor requests in a timely manner.
    Support internal controls by ensuring appropriate approvals, documentation, and segregation of duties are followed.
    Maintain organized electronic and paper records to ensure compliance and retention requirements are met.

Skills and Qualifications

    Accounting Diploma or Certificate or equivalent
    Strong experience dealing with AP/AR, and bank reconciliations.
    Strong knowledge of accounting programs, including QuickBooks and Sage