Job Order Detail

Description

Under the supervision of the Senior Manager PSP, the Administrative Assistant ensures the collection of necessary documentation and arrangement of topic briefings as required by the Senior Manager PSP in preparation for conferences, meetings, and appointments. They provide administrative support such as data entry, word processing, faxing, photocopying, internal/external correspondence, distribution and follow-up action. The Administrative Assistant organizes meetings, advises attendees, drafts and distributes agendas and minutes. They also organize event calendar and processes invoices and travel claims.
QUALIFICATIONS NEEDED
Education, Certifications and Licenses
College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field
Experience
In office administration and records management
In making travel arrangements and processing travel claims
In organizing meetings and schedules
In drafting and distributing correspondence
In preparing reports
In accounts payable
In invoice and order processing
In marketing, advertising, sponsorship and sales
Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
LANGUAGE REQUIREMENTS
English Essential / Bilingual (English and French) an asset
Reading: Functional
Writing: Functional
Oral: Functional