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Position Summary
Under the guidance of the General Manager, the primary responsibility for office Reception is to address the overall operations of the administrative component for all divisions within the Saskatoon office. Duties include: answering, screening and directing phone calls and visitors; sorting, stamping and distributing mail; and, ensuring office, kitchen and cleaning supplies are maintained.
Duties & Responsibilities
Answer and transfer calls from a multi-line phone system, while ensuring prompt yet courteous customer service
Warm and welcoming to visiting customers and clients and direct them to appropriate team member or division
Schedule courier items in a timely manner and create accurate waybills
Promptly stamp and distribute incoming mail and address outgoing mail while recognizing and respecting the confidential nature of all documents
Regularly audit and order office, kitchen and cleaning supplies from predetermined suppliers
Assist with organizing office and staff events, and meeting including: catering; set up; and, room/venue bookings
Update and maintain internal cell phone and extension lists
Print, stamp and distribute invoices for approval and entry by Accounts Payable
Accurate and timely filing and data entry duties
Order Black & McDonald branded stationary and other supplies
Print and distribute lables as requested both accurately and in a timely manner
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
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