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Responsibilities/Duties:
Ensure strict confidentiality and privacy of all financial records
Proper record keeping and filing
Month-end entries and any ad hoc reporting requirements
Analysis account status and respond to vendor queries
Verifies invoices to purchase orders and distribute to obtain approval of completion
Reconciles processed work by verifying entries and comparing system reports to balances
Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
Bi-weekly collection of payroll time reports.
Payroll time, sick time, vacation time and benefits entries
Reconciling Customer accounts and make calls when necessary.
General office duties as required
Skills Required:
Successful candidate will have 2-3 years of accounts payable experience
Accounting training through certified Business program preferred
Knowledgeable of accounting procedures and financial statements
SAGE 300 or Payworks experience are considered assets
PC proficient including Microsoft Office and data entry skills is essential
Ability to work independently or as part of a team.
Strong written and verbal skills required
Essential Skills
- Document use
- Numeracy
- Working with others
- Problem solving
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Own transportation
- Public transportation is not available
Specific Skills
- Prepare trial balance
- Prepare payroll
- Prepare general ledger
- Prepare journal entry
- Prepare bank reconciliations
- Manage accounts payable
- Manage accounts receivable
- Manage inventory control
- Invoice clients
- Costing and budgeting
- Conduct credit and collections
- Conduct banking
- Perform general office duties
- Answer customer inquiries
Work Setting
- Private sector
Work Location Information
- Rural community
Typing (Words Per Minute)
- 61 - 80 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Bondable
- Confidential security clearance
Type of Bookkeeping
- Computerized
Business Equipment and Computer Applications
- ACCPAC
- Word processing software
- Spreadsheet software
- Excel
- General office equipment
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