Job Order Detail

Description

JOB PURPOSE
To keep track of all ongoing projects and ensure employees are on schedule with their daily tasks.

DUTIES AND RESPONSIBILITIES
The duties and responsibilities of this role are, but not limited to:

Project Management:
    Build timelines and ensure tasks are scheduled to the correct resource
    Set priorities for all projects and daily tasks
    Facilitate daily digital meetings and weekly production meeting
    Manage calendars and prioritize meetings
    Schedule and host all internal meetings and project meetings, keep a list of deliverables and task
    Attend Client Meetings and keep a list of deliverables and task
    Build timelines and update project schedules daily to reflect job status
    Manage all assignments, prioritize and ensure all time sensitive tasks are completed
    Maintain schedules for Social Content Department. Ensure all clients social pages are being kept up to date
    Timesheet management  Print and approve DIG timesheets bi-monthly
    Assist in keeping projects within scope and on budget. Review financial status with sales executive

Advantage Administrator:
    Add new users and continued maintenance on current employees
    Provide usage guidance. Answer all Advantage questions  contact Advantage if needed
    Train new employees on usage
    Ensure all jobs are open and employees have tasks to assign time to
    Host all meetings and training sessions

QUALIFICATIONS
Must have experience working with Advantage Agency Software
    Grade 12 Diploma
    Post secondary preferred but not required
    Strong organizational skills
    Strong Communicational skills
    Able to multitask and work in a fast-paced environment
    Project Management Experience considered and asset
    Basic Computer skills
    Problem solving skills
    Experience working in digital development, event marketing, logistics


WORKING CONDITIONS
    Must be able to work in a group environment as well as on your own.
    May require extra hours during the week and weekends