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Essential Nature of the Work: Reporting to the Director of Operations, this position provides essential reception and administrative assistance to ensure the smooth operation of daily activities, particularly those related to the Saskatoon office of SEIU-West. As a first point of contact, this position plays a key role in providing the highest level of service to the membership of SEIU-West. It requires the ability to work independently and receive general supervision. The position emphasizes teamwork and the provision of excellent, efficient and friendly support. It is driven by constant deadlines, continuous changes and shifting priorities.
Typical Duties: As the first point of contact in the Saskatoon office, this position will provide reception and administrative duties, and respond to inquiries and requests in a prompt, professional and thorough manner; manage routine tasks such as sorting and distributing the mail, ordering supplies, distributing correspondence, filing, booking meeting rooms, and arranging office keys and parking; create, edit, proofread, update and maintain complex office documents (collective agreements, forms, letters, memos, charts, posters/flyers, presentations, etc.), and other similar tasks as assigned; provide support to staff in other offices and departments as needed; plan and coordinate meetings, registration duties for conferences and special events; coordinate travel, secure vehicle rentals and arrange bookings for flights and hotels.
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Transportation/Travel Information
- Own transportation
- Own vehicle
- Willing to travel
- Valid driver's licence
- Travel expenses paid by employer
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Provide general information to clients and the public
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
Area Of Specialization
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
Keyboarding (Words Per Minute)
- 0 - 40 wpm
Business Equipment and Computer Applications
- Windows
- MS PowerPoint
- MS Word
- Excel
- Database software
- Internet browser
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