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Administrative Duties:
Prepares agendas, books and organizes relevant department meetings. Take minutes at assigned departmental meetings.
Compiles and reports data for the detox, residential and intensive programs.
Distributes registration and program information to appropriate managers.
Assists with the Intensive set up and bookmaking.
Maintains electronic copies of program materials to be used in client binders.
Attends counselor assignment and case management meetings; maintains counselor assignment spreadsheet and tracks caseload.
Creates and maintains electronic and paper files of lecture and assignment handouts.
Creates and reconciles attendance sheets, reports absences to primary counselor and the Program Supervisor.
Creates commendation packages for clients who have successfully completed program.
Collects and mails client Letters to Self.
Undertakes other general administrative duties including: photocopying, filing, faxing, collecting and delivering appropriate files to staff, management and reporting agencies.
Assists with reception coverage, answers phone calls, and provides assistance to clients.
Collects and reports client evaluations. Issues client completion certificates upon program completion.
Provides administrative services to ensure effective operations for program offerings.
Responsible for maintaining current departmental policies and procedures.
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Computer use
Transportation/Travel Information
- Own transportation
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Prepare periodic and special reports, manuals and correspondence
Work Setting
- Not-for-profit organization
Work Location Information
- Rural community
Work Conditions and Physical Capabilities
- Repetitive tasks
Security and Safety
- Enhanced reliability security clearance
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic scheduler
- Presentation software
- General office equipment
- Internet browser
- Electronic mail
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