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Full - Time
Monday+Thursday 11-8
Tuesday+Friday 8:30-5:30
Saturdays-9-5
*Must be able to work above hours*
* Responsible for general office filing.
* Handle all incoming phone calls,and direct to staff as necessary.
* Responsible for all incoming and out-going mail.
*Handle coffee area for staff and customers, make sure area is clean and stocked.
* Experience in cash handling would be an asset
* Experience with data entry such as accounts payable would be an asset for posting invoices.
*Calling service customers back to inquire how their service at the dealership was.
*Calling customers to remind of next day appointments and upcoming pre-booked appointments.
*Ordering office supplies;coffee supplies.
*Month end duties to be completed in a timely manner.
*Handling all in-coming reception emails
*Knowledge in Excel worksheets
*Handling multi-line phone system
*Must have reliable transportation to and from work.
*More Job duties to come over time.
*Company health and dental plans as well as group RRSP after introductory period*
-Applications to be emailed in by January 26, and we will contact for interview to applicable candidates.
Essential Skills
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Own transportation
- Valid driver's licence
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
- Receive and issue payments
Work Setting
- Business services
Typing (Words Per Minute)
- 0 - 40 wpm
Work Conditions and Physical Capabilities
- Tight deadlines
- Repetitive tasks
Security and Safety
- Basic security clearance
Business Equipment and Computer Applications
- Windows
- Word processing software
- Switchboard 1-25 lines
- Spreadsheet software
- Electronic mail
- Electronic scheduler
- General office equipment
- Accounting software
- Internet browser
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