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Administrative Assistant

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Job Order #: 5606910

Employer Name:
Samaritan Place
Posted Date:
12-Jan-2018
Location:
SASKATOON
 
# of Positions:
1
Employment Terms:
Temporary:P-T
Length of Employment:
7 months
Experience:
1-2 Years
Apply By:
19-Jan-2018
How to Apply?:
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Employer Name:
Samaritan Place

Employer Address:
 
375 CORNISH RD
SASKATOON,SK
CANADA
S7T 0P3

Contact Name:
Sharon Koop

Contact Phone:
306-986-1460

Contact Fax:
306-986-1464

Contact Email:
reception@samaritanplace.ca

Employer Website:
www.samaritanplace.ca



Description

POSITION SUMMARY
The position will serve the community of Samaritan Place, including residents, families and staff through administrative support of clerical resources to the organization.  

NATURE AND SCOPE
The Administrative Assistant operates in a fast-paced environment of self-initiation and independence providing a broad spectrum of services.  One of the major challenges in this position is to assist the Administrative Staff in managing the volume and diversity of functions while responding to numerous requests for information in a busy environment.  The hours of work will be Mon-Fri, 9-1, with increased hours during periods of time when other Administrative Staff are away.
Samaritan Place is a faith based organization committed to providing a home to 100 level 3 and level 4 residents and 20 independent individuals living at Samaritan Place.  All Samaritan Place staff are expected to help create a home and strengthen community to establish a sense of belonging, usefulness and purpose in daily life.  Self- led teams and resident choice are paramount in building a home.  
  
QUALIFICATIONS & EXPERIENCE
Preference given to graduate of a recognized Business College, and/or a minimum of 24 months related office experience.
    
KNOWLEDGE, SKILLS & ABILITIES
Excellent organization skills
Excellent administration skills
Excellent interpersonal skills  must enjoy interacting with residents and guests
Ability to work independently with minimal supervision
Ability to multi-task in fast-paced environment essential
Must be proficient in using Windows, Word, Excel and Outlook
Must possess strong oral and written communication skills

WORKING CONDITIONS:  
This position will exert minimal physical effort in the performance of the job.  The position requires interaction with care staff, residents/families on a daily basis.  Pets may be present.   Samaritan Place is a non-smoking facility.

 

Skills and Abilities

Keyboarding (Words Per Minute)
 - 41 - 60 wpm
 - 61 - 80 wpm
Work Setting
 - Not-for-profit organization
Work Conditions and Physical Capabilities
 - Sitting for extended periods
 - Tight deadlines
 - Fast-paced environment
Business Equipment and Computer Applications
 - Excel
 - MS Word
 - Windows
Security and Safety
 - Criminal record check (abstract)
Specific Skills
 - Photocopy and collate documents for distribution, mailing and filing
 - Order supplies and maintain inventory
 - Process incoming and outgoing mail manually or electronically
 - Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
 - Receive and forward telephone or electronic enquiries
 - Compile data, statistics and other information
 - Perform basic bookkeeping tasks
 - Prepare and format page presentation
 - Prepare equipment or software for type of document
 - Provide general information to clients and the public
 - Send and receive messages
 - Sort, process and verify applications, receipts and other documents
 - Type and proofread correspondence, forms and other documents
Essential Skills
 - Significant use of memory
 - Continuous learning
 - Computer use
 - Finding information
 - Job task planning and organizing
 - Critical thinking
 - Decision making
 - Problem solving
 - Working with others
 - Oral communication
 - Writing
 - Numeracy
 - Document use
 - Reading text
Transportation/Travel Information
 - Public transportation is available
 - Own transportation
Area Of Specialization
 - Forms and records
 - Charts, tables, graphs and diagrams

 

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