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BASIC FUNCTIONS: Manages all phases of job costing, maintaining all accounting, computer and financial records
KEY RESPONSIBILITIES:
Manages all phases of the job costing function in accordance with the Operations Manual.
Uses independent judgment and discretion in the issuance or rejection of purchase orders. Exercises discretion in prioritizing payables for payment.
Ensures the correctness of all detailed records of work in progress files for the owner/general manager and associates.
Prepares special cost reports statements and analysis of costs.
Reviews computer variance reports, verifies that job costs and production costs were appropriately applied. Researches excessive variances and makes corrections or directs other employees to do so.
Plans the work priorities and oversees all administrative functions of the office.
Maintains and reconciles the checking account with the bank statements and prepares bank deposits.
Prepares checks for all employees, vendors and tradespeople.
Coordinates accounting records with the CPA to ensure financial status of the franchise is properly reflected.
Prepares all correspondence from the owner/general manager, associates and composes letters as needed.
Manages and maintains all filing systems for the owner/general manager and office.
Reports monthly sales to the Franchisor and researches questions as needed.
Opens and distributes mail in a timely manner (owner discretionary item).
Maintains good customer relations to detect and resolve issues and concerns.
Participate in the collection process.
Essential Skills
- Document use
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Own transportation
Specific Skills
- Reconcile accounts
- Prepare trial balance of books
- Post journal entries
- Maintain general ledgers and financial statements
- Calculate and prepare cheques for payroll
- Prepare other statistical, financial and accounting reports
- Prepare tax returns
Work Setting
- Private sector
Security and Safety
- Bondable
Type of Bookkeeping
- Computerized
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Excel
- Electronic mail
- Electronic scheduler
- General office equipment
- Accounting software
- Quick Books
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