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The R.M. of Orkney NO. 244 invites applications for a temporary Office Assistant to commence as soon as possible. The successful applicant must have the following qualifications:
Be proficient with Microsoft Office including both Word and Excel,
Applicant should have clerical experience and accounting skills including working with both accounts payable and receivable,
Applicant must be able to work in a fast-paced environment with excellent communication, public relations, time management and critical thinking skills,
Experience with MuniSoft Software would be an asset.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Public sector
Area Of Specialization
- Invoices
- Charts, tables, graphs and diagrams
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Bending, crouching, kneeling
- Sitting for extended periods
Business Equipment and Computer Applications
- Windows
- Word processing software
- WordPerfect
- Spreadsheet software
- Multiplan
- MS Word
- Excel
- Electronic mail
- General office equipment
- Accounting software
- Internet browser
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