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We are looking for a competent Executive Assistant to provide administrative support and other information reporting and management support to enhance the executive's effectiveness.
Responsibilities:
- Act as the point of contact between the executives and internal/external clients
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers and service providers
- Produce reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
Requirements:
- Minimum 2 years post secondary education
- Real estate development and/or construction background
- Computer skills
- Proficient with Microsoft office programs
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Specific Skills
- Make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Establish and co-ordinate administrative policies and procedures
- Conduct Research
- Compile Data
- Analyze incoming and outgoing memoranda, submissions and reports
Work Setting
- Industry
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- MS Excel
- MS Word
- Electronic Mail
- General office equipment
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