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The SAISIA Office Administrator is responsible for organizing and coordinating the general flow, operations and procedures in the SAISIA office, including the main reception area to ensure organizational effectiveness and efficiency. In addition, the Office Administrator is responsible for modeling and upholding organizational values of respect, compassion, innovation and collaboration in interactions with staff, funders, service providers, volunteers and community members.
Core Responsibilities:
1. Executive Administrative Support -
Provide wide range of administrative support to the Executive Director, SAISIA staff and Board and various standing committees.
2. Finance and Accounting Administration -
Perform key administrative and bookkeeper functions in order to support the day-to-day operations of SAISIA.
Assist with budgets, payroll, funding and coordination of finances.
3. SAISIA Membership Supports -
Knowledge of local Service Provider Organizations (SPOs), and other supports for community members
Knowledge, Skills and abilities:
Completion of post-secondary education or diploma in business administration or a related field.
4+ years of experience in office management or as an executive assistant.
Value diversity, inter-culturalism, and community and understand the role of collaboration, proactive leadership and teamwork.
Highly developed office administration skills; including Microsoft Office software knowledge, specifically Microsoft Word and Excel.
Knowledge of social media, database, various online SAISIA accounts and website management e.g.: Mail chimp, Facebook, Twitter, Survey Monkey, DropBox, etc.
Previous experience in not for profit, community organizations is an asset.
Previous experience in the Settlement and Immigration sector is an asset.
QuickBooks knowledge would be as asset.
For additional duties and responsibilities download a full job description on our website (www.saisia.ca)
Essential Skills
- Reading text
- Document use
- Numeracy
- Oral communication
- Working with others
- Job task planning and organizing
- Finding information
- Computer use
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Ensure deadlines are met
- Carry out administrative activities of establishment
- Review, evaluate and implement new administrative procedures
Work Setting
- Not-for-profit organization
Security and Safety
- Bondable
Business Equipment and Computer Applications
- Word processing software
- Spreadsheet software
- Electronic scheduler
- Database software
- Desktop publishing software
- General office equipment
- Accounting software
- Internet browser
- Electronic mail
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