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SHSA provides safety consultation and education to our clients in hopes to reduce workplace injuries and spread awareness.
To support the CEO with matters pertaining to the Board of Directors, national working groups, travel and event coordination. To provide high-level administrative support by conducting research, preparing correspondence, handling requests and performing clerical functions. The EA provides assistance with human resources and/or finance.
Job Duties Include:
- Champion the SHSA vision, mission,mandate, values, strategic plan, operational plan, Board directives, CEO directives, team norms, HR manual, and work with all other staff in order to help the SHSA fulfill all of its objectives and goals;
- Admin support for the CEO, including but not limited to:
o Coordination and support of approximately 40 formal meetings a year including board meetings, board committee meetings, managers meetings, steering committees, provincial and national partnerships;
o Booking travel, meetings, and maintenance of schedule;
o Preparing documents, reports and other confidential materials;
o Assisting with HR and/or Finance as required;
o Other duties as assigned.
Core Competencies:
- Adaptability, Professionalism, Detail-Oriented, Problem Solving, Organization & Time Management, Excellent Communication Skills, Multitasker, Team Player & Good Judgment
Other Requirements:
- A certificate/diploma and at least five years related experience or an equivalent combination;
- Proven experience in minute taking, document distribution, meeting preparations, and working with SR Executives;
- Experience exercising discretion and confidentiality with sensitive information;
- Ability to follow directions and work unsupervised;
- Willingness to travel; includes overnight in and out of province on average between 20 to 30 nights per year
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own vehicle
- Willing to travel regularly
- Willing to travel overnight
- Valid driver's licence
Specific Skills
- Prepare papers for consideration and presentation by executive committees and boards of directors
- Prepare and co-ordinate the preparation and submission of summary briefs and reports
- Prepare agendas
- Meet with individuals, special interest groups and others to discuss issues
- Make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Establish and co-ordinate administrative policies and procedures
- Conduct Research
- Compile Data
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Business Equipment and Computer Applications
- Windows
- Word processing software
- MS Access
- MS Excel
- MS PowerPoint
- MS Word
- Simply Accounting
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