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The Health Services Clerk is responsible for providing clerical support to the staff of the Sakimay Health Center. The Clerk is directly supervised by the Health Services Coordinator with overall accountability to the Director of Operations. He/She is responsible for answering phones, distribution of mail, faxes and staff itineraries as well as assisting the Health Services Coordinator with minor clerical duties; taking minutes of staff meetings; compiling and distributing meeting kits.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
* Possess excellent people skills and the ability to communicate with all types of individuals/groups in a professional and courteous manner
* Have the skills to operate a PC computer with MSOffice applications and working knowledge of database management
* Possess strong organizational skills and the ability to function as a member of the Health Team
* Have excellent written communication skills with absolute attention to detail in the management of manual and electronic health records
* Have sound knowledge of how the health policies and regulations are administered
* Possess the ability to work in a cross-cultural environment and be sensitive to the health issues of the Sakimay community
* Be punctual, reliable and dependable
* Have the skills to manage confidental information according to health program requirements and practices
* Possess the ability to take direction and complete tasks with minimum supervision, in a timely and efficient manner
REQUIREMENTS:
* Posses a valid driver's licence or be in process of obtaining one
* Submit current Criminal Record Check
* Submit a pre-employment drug screen
*Only those selected for an interview will be contacted.
Essential Skills
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Willing to travel
- Valid driver's licence
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Provide general information to clients and the public
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Statistics
- Correspondence
- Reports
- Forms and records
Work Location Information
- Rural community
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting for extended periods
Security and Safety
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Database software
- General office equipment
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