Job Order Detail

Description

Reporting directly to the Legislative Services Coordinator, the Admin Support 4 position is responsible for providing key administrative support to legislative services.

Specific duties and responsibilities include:
    Provides initial communication for Council meetings; prepares the agenda, including: report tracking, updates and distribution of the agenda.
    Attends Council meetings; records minutes, submits the draft for review and final approval, uploads minutes to the Citys webpage.
    Enters all motions into the database system, and ensures notifications are sent out through the meeting management system.
    Provides guidance and support to staff on the development of reports, and submissions into the meeting management program.
    Reviews monthly financial reports, ensuring redaction is properly completed.
    Provides assistance with internal and external LAFOIP requests.
    Provides guidance, research and support related to the development of documents for Legislative Services.
    Maintains Letter of Credit/Bonds listing.
    Prepares purchase orders and completes invoicing.
    Scanning, filing, archiving, typing, file maintenance and document retrieval.
    Collects, sorts and distributes departmental mail.
    Develops and maintains records inventory and retention schedule.
    Implements and maintains records management software.
    Maintains all insurance documents: certificates of insurance, policies, claims, files, etc.
    Acts as the main point of contact for all City departments for insurance inquiries.
    Acts as a liaison between the legislative services team and other city departments to resolve conflicts and ensure legislative compliance.
    Provides administrative support to the City Clerk, Legislative Services Coordinator, and Policy Coordinator.

To view this posting in its entirety please visit our website: www.lloydminster.ca/jobs