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Provincial Citizenship office for Saskatchewan assist Metis people and process applications for Metis Citizenship. The Metis Nation Saskatchewan office requires an Intake Office Clerk for full time employment in Saskatoon.
Responsibilities: Under the direction of the Director of Registry, the Intake Office Clerks will be responsible for providing administrative support to the Director. This work encompasses the following: Act as first point of contact with prospective Metis Nation citizenship applicants, provide detailed information regarding registry, interview citizenship applicants, ensure applicants have clear understanding of criteria, sustain quality and accuracy of work at all stages, maintain database, generate letters, provide receipts, assist in basic genealogical research and determine if there is missing documentation; act as a Commissioner of Oaths, as well as all other duties as assigned by the Director.
Qualifications: The ideal candidate will have Diplomas in Office Administration or Business or a minimum of two (2) years post secondary education. The successful candidate must have the ability to meet deadlines, work independently and possess strong organizational and computer skills, ability to work as part of a team, perform well under pressure and act with tact and discretion. General knowledge of databases, electronic search and retrieval techniques Training and/or experience interacting with public, retail and/or service environment. A good working knowledge of Metis history, culture and governance. Ability to provide Criminal Record Check with the Vulnerable Sector once hired.
MN-S is committed to inclusiveness, equity and accessibility. We encourage all qualified candidates to apply. Preference will be given to qualified Metis applicants.
We thank all applicants for their interest but only those selected for interview will be contacted.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Willing to travel
- Willing to travel regularly
- Valid driver's licence
- Public transportation is available
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare and format page presentation
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Correspondence
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Bending, crouching, kneeling
- Sitting for extended periods
Security and Safety
- Criminal record check (abstract)
- Confidential security clearance
Business Equipment and Computer Applications
- Windows
- Word processing software
- Excel
- Electronic mail
- Database software
- General office equipment
- Internet browser
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